Senior Executive Assistant 

Coordination Manager ­­

Communication Officer  

  • 2 Positions available

N.C. Vanek is looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. 

Responsibilities
  • Act as the point of contact among executives, employees, clients and other external partners
  • Accompanying the Operational Director, the Shareholder Director or the Deputy Director in delegations if necessary, for delegation management issues
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Welcoming the delegations coming from the headquarters or from other sub-offices at the airport and managing their accommodation
  • Managing, assisting and supervising junior assistants
  • Temporary transfers to the Prague headquarters may be requested in case of need

Requirements
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills in English C1-C2
  • Discretion and confidentiality
  • Bachelor degree /PA diploma/ certification
  • Knowledge of International Relations and Diplomacy is a plus



After hiring two weeks of paid training at the regular rate will be followed under the guidance of a Senior Assistant

Benefits
  • Attractive salary and holiday-performance bonuses
  • Separate offices in the executive area
  • Smörgåsbord buffet every day
  • Paid seminars
  • Paid city break type holidays with colleagues (the company will provide packages for the partner and children too) for exceptional performance